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Travel Procedures

Note:  The following procedures are only a guideline. If you have never traveled under Texas A&M University auspice before, please contact the Travel Coordinator in room 901H Richardson for answers regarding your particular travel circumstances.

Prior to trip

1. Complete a TAMU Travel and Leave (T&L) form, located under RELATED LINKS on the Department of Computer Science and Engineering website. For steps in accessing online accounting forms, see Instructions below. The following information should be included:
   1. Period of travel
   2. Destination (city and state)
   3. Account and project numbers to be charged for the travel
   4. Estimated expense
   5. Fill in the appropriate information for a travel advance if necessary
2. In the case of student travel, a supervisor must sign the form.
3. Take the completed T&L to room 901H Richardson (RICH).
4. If a travel advance is needed:
   1. TAMU: The T&L should be submitted NO LATER THAN TWO WEEKS before travel. The travel coordinator must fill out a separate form to request the advance.
   2. TEES: It is not necessary to fill out a separate form however it still takes extra time to process an advance and the earlier you submit the T&L the better.

During the trip

1. When traveling, it is best to save ALL receipts.

After the trip...

1. Complete a Travel Worksheet form, located under RELATED LINKS on the Department of Computer Science and Engineering website. For steps in accessing online accounting forms, see Instructions below.
2. Take all receipts for which reimbursement is requested to room 901H RICH along with the completed Travel Worksheet.

Please note that in order to be reimbursed for hotel charges, accounting must have an itemized bill showing the charges for each day.

Instructions

• Go to the computer science website at http://www.cse.tamu.edu.
• Under the left menu, select People.
• Go to Complete Staff List - Accounting Staff.
• Under RELATED LINKS, make your choice
  1. T and L Attachment (for Missed Classes),
  2. Travel and Leave Forms Packet (excel),
  3. Travel and Leave Request (pdf).